Validate with confidence – compliant and secure.

It’s non-negotiable: companies in the pharmaceutical and medical technology sectors must validate their software and comply with strict regulatory requirements. Computer systems used in the manufacturing, testing, and documentation of sensitive products such as medicines must deliver precise and reliable data. There is no room for deviation – because nothing matters more than patient safety.

In software-supported manufacturing, for example, dosage is calculated automatically. Even the slightest error can result in defective products, deviations from strict standards, and risks to patient safety. That’s why regulatory authorities such as the FDA (Food and Drug Administration) and the EMA (European Medicines Agency) set binding requirements that must be met when using software in production.

Computer system validation can deliver substantial benefits for your company. Safe, high-quality products lead to satisfied customers and reduce the risk of complaints. This not only helps you avoid the unnecessary costs of handling returns but also strengthens your company’s reputation for uncompromising quality – while protecting you from legal consequences. In short: you lay the foundation for long-term success and sustainable growth.

But to achieve the desired safety, full regulatory compliance, and consistent quality, you must first navigate the validation process successfully – and here lie potential pitfalls that, if approached incorrectly, can quickly become stumbling blocks.

Underestimating the complexity of strict regulations

Standards such as GxP, 21 CFR Part 11, and EU-GMP Annex 11 define the requirements for computer system validation. Anyone who works with them quickly realizes: they are extensive and regularly updated. And that’s a good thing – after all, we’re dealing with sensitive products. But only when every detail is carefully considered and implemented can patients receive safe and reliable products.

Lacking the necessary expertise

Meeting the technical and regulatory demands of computer system validation requires in-depth expertise and a proven project methodology. Few companies have both in place. The result? Delays and a higher risk of errors. In today’s competitive market, where time is critical, this not only slows you down but also puts product quality at risk.

Operating under cost and time pressure

Strong competition and economic uncertainty increase the pressure to bring products to market quickly and efficiently. The temptation is great to cut corners in the validation process. But doing so can compromise product quality, patient safety, and ultimately your company’s reputation – or even regulatory approval.

Validating software in the public cloud

A successful process validation confirms that a system consistently and securely fulfills its intended purpose at the time of testing. However, updates inevitably bring changes that must be tested and reapproved. These recurring validation cycles require careful planning so that they become routine processes – ideally supported by automation and continuous testing wherever possible.

1. Rely on experienced experts for a safe and focused validation process
   Bring professional expertise into your validation project by partnering with seasoned specialists. Drawing on practical experience from numerous projects, deep technical knowledge, and proven methodologies, you can navigate the validation process securely and with confidence. The right software solution not only ensures compliance but also clears the path for innovation and drives your business forward.

2. Use a risk-based approach to simplify complexity while ensuring compliance
   To reduce complexity without compromising safety or compliance, experienced validation partners apply a risk-based approach. Instead of testing all processes equally, the focus is placed on critical areas that directly impact product quality.

3. Build internal know-how through regular training
   Strengthen your team’s understanding of validated software solutions with regular training sessions. These should cover both technical and regulatory aspects to ensure all stakeholders are equipped with the knowledge they need.

4. Turn public cloud validation into a success with the right strategy
   With the right approach, validating computer systems in the public cloud becomes a success story. By developing a clear cloud strategy and working with the right partner, you can implement your ERP system in a compliant, validated way – meeting the requirements of EU GMP Annex 11 not just today, but well into the future.

We are Yaveon, specialists in the pharmaceutical and medical technology industries. Since 2008, we have been supporting companies in these sectors as a Microsoft Partner, guiding them through successful computer system validation. With our experience, proven best practices, and all the necessary documentation, we provide a clear path to implementing our core solution – our industry ERP, Yaveon 365 – safely and with confidence.

The results speak for themselves: Yaveon 365 is already in use worldwide with more than 750 installations. Fully integrated into Microsoft ERP Business Central, it offers everything a true industry solution for pharmaceuticals and medical technology requires:

• Integrated compliance features
• Documentation support
• Quality control
• Change management
• Audit trails and data integrity
• Research & development
• Production planning and control
• Supplier management
• and much more

Our team is made up of more than 230 dedicated professionals who put their passion and energy into driving our customers’ success. Because companies in the process industry that choose Yaveon get more than just practical features. They gain a solution of the highest quality, industry-specific consulting built on years of experience and best practices, and a long-term partner at their side.