Batch management – explained simply

A batch is a uniform subset of a product or material. Since it is either produced in a single manufacturing run or sourced through one delivery, all its characteristics are identical. Each batch is identified by a batch number, which is usually printed on the product packaging. Batch numbers typically consist of four to six characters made up of letters and digits.

A batch number provides key details, such as:

• Where and when was the product manufactured?
• Who manufactured the product?
• Which machines were used in production, and which raw materials went into it?

Batch management includes functions for systematically managing batch data. This makes it possible to organize production units in a way that allows sourcing or manufacturing parameters to be distinguished from one another.

Lot tracking makes it possible to fully trace products or production batches across the entire supply chain – a major advantage when recalls are necessary. Since each product also carries a lot identifier, companies can always see exactly where it is in the supply chain. This makes recalls even easier if the need arises.

In some industries, batch management is not just useful – it’s mandatory. Especially in the pharmaceutical and food sectors, products must be fully traceable. This requirement is referred to as lot tracking compliance.

Here are the key industries and areas affected:

Pharmaceutical industry

Medicines and pharmaceutical products are subject to strict legal regulations. Every production batch must be fully documented and traceable to monitor origin, manufacturing, and distribution. If quality issues arise, the affected batch can be quickly identified and recalled. This helps ensure compliance with Good Manufacturing Practices (GMP) and strengthens trust among patients and regulatory authorities.

Food industry

Food manufacturers must guarantee traceability to react quickly to quality issues or health risks. Batch management ensures that every production batch is thoroughly documented. In case of a recall, it is possible to identify exactly which products are affected. It also supports compliance with legal regulations and hygiene standards – while reinforcing consumer trust in food safety.

Cosmetics industry

Products like creams, lotions, make-up, and perfumes come into direct contact with the skin and can cause health problems if quality is compromised. Batch management enables manufacturers to document and trace every production batch, so affected batches can be quickly identified and recalled if necessary. It also ensures compliance with regulatory and quality standards.

Chemical industry

Chemical products – especially those used in other products or processes – often require strict batch management. By documenting every production batch in detail, companies can ensure full transparency of raw materials and production conditions. If quality problems occur, the affected batch can be quickly isolated to prevent further damage.

Medical devices

Many medical devices are subject to strict requirements for traceability and quality control. Each product must be fully documented to guarantee compliance with high quality and safety standards. Batch management enables fast responses to issues and strengthens trust among healthcare providers and patients.

Biotechnology

In biotechnology, batch management is essential. It ensures complete documentation of every production batch, making each stage of the manufacturing process traceable. This is critical for addressing quality issues quickly. It also supports compliance with stringent regulatory requirements such as GMP – while reinforcing trust among regulators and patients in biotechnological innovations.

Batch management is usually handled directly in the ERP system with the help of software.

Typical functions include:

• Extending batches and serial numbers with data such as delivery date, production date, expiration date, or status
• Tracking posted transactions – for example, to identify all batches that include a defective component
• Setting up different rules using a rule configurator
• Automatic item tracking

Yaveon 365 ERP helps process manufacturing companies manage batches with maximum efficiency. The industry solution for life sciences covers all essential functions of batch management and traceability – from raw material recording and production to final delivery.

Complete documentation makes it easier to meet regulatory requirements and optimize quality assurance. In the event of a product recall, affected batches can be quickly identified and isolated – a key element of proactive risk management.