Ensure traceability of food an beverages

Responsibility does not end with production - it begins with transparency. Precise documentation is required so that food manufacturers and retailers can always trace where a product comes from and which route it has taken. To do this, you need to record a lot of information.

You need to record this information:

• Origin and production location: Where was the product manufactured?
• Batch number/lot number: Unique identification of each product batch
• Transportation information: Means of transportation used, route, storage conditions
• Distribution channel: Wholesale, retail, end consumer
• Processing data: Production steps, temperature controls, storage conditions
• Labeling: product labels, barcodes, QR codes
• Quality controls and recall procedures: Evidence of tests and measures
• Supplier data: Raw materials, delivery quality, safety certificates
• Consumer information: Contact details, instructions for recall

This complete transparency not only ensures safety in the supply chain, but also strengthens the trust of trading partners and consumers. Because a safe product is the basis for your sustainable market success.

From the start of production to the shelf: seamless documentation as a success factor

Food traceability has been a legal requirement for all companies in the food chain since January 1, 2005. The basis for this is Regulation (EC) No. 178/2002, which was passed on January 28, 2002 and stipulates that food must be traceable at all times throughout Europe. There are various responsibilities.

Who is responsible?

• Food producers, retailers & logistics companies - they must ensure that traceability is guaranteed at all stages.
• National authorities - they monitor compliance with the regulations and check documentation obligations.
• The European Union - it sets the legal framework and coordinates measures where necessary.

These legal requirements apply:

• Companies must provide proof of which suppliers and commercial buyers they work with upon request.
• The regulation recommends keeping additional product information such as quantities, batch numbers or lot numbers to hand.
• In order to be able to recall products quickly if necessary, companies must fully document where their goods come from and to whom they were delivered.
• Authorities monitor recalls and require affected companies to provide the relevant traceability data.

Compliance with these regulations is a challenge - especially in globalized supply chains. Companies that work with the right technology and strategy here not only minimize their risks, but also secure a decisive competitive advantage. An ERP system that meets the strict requirements of food and beverage manufacturers provides particularly efficient and targeted support.

Manual processes and scattered databases are no longer up to date. If you want to stay ahead of the competition, you need a smart solution that combines transparency, efficiency and security. Yaveon's industry-specific ERP solution was developed specifically for the food and beverage industry and enables, among other things

• Automated lot tracking for quick identification of products
• Central data management: all relevant traceability data in one place
• Real-time transparency of goods flows and production processes
• Integrated quality control and recall management
• Compliance with legal regulations through audit-proof documentation

Competitive advantage no. 1: Modern technology

In addition to ERP systems, there are supporting technologies such as barcodes, RFID or GPS tracking, but only a specialized industry-specific ERP solution enables comprehensive, legally compliant and efficient traceability. After all, companies can only remain flexible and capable of acting if processes run reliably - whether in day-to-day business or in crisis situations.

It became clear that traceability plays an enormously important role in the food industry. However, in addition to complying with legal requirements, companies in the food industry face numerous other challenges. These include the most important ones:

• Complex, globalized supply chains make tracking more difficult.
• High documentation requirements increase the administrative burden.
• Data management & security must comply with legal data protection requirements.
• Costs and resources required to implement an efficient system.

The good news: here too, a powerful ERP system with a specialized industry solution helps to overcome these challenges by automating processes, managing data centrally and creating transparency.

Food and beverage traceability is much more than a regulatory obligation - it is a competitive advantage, a promise of quality and a matter of responsibility. Thanks to seamless documentation, you can ensure safety throughout the entire supply chain. With the right software solution, you can comply with legal requirements and optimize your quality control, cost management and responsiveness thanks to efficient digital processes. The ideal basis for safe, high-quality and transparent production and the ability to withstand competition in the long term.