Outgoing goods inspection simply explained

At goods issue, the ordered and checked products leave the warehouse and are dispatched to the respective customer. Goods issue is therefore the last step in the entire warehouse process and forms the transition to the customer.

Outgoing goods inspection plays an important role in warehouse management, as it has a significant influence on the quality of the supply chain and customer satisfaction. By checking goods before they are dispatched, errors can be avoided and complaints reduced.

Typically, all companies whose products have to meet certain quality requirements carry out incoming goods inspections.

Employees from the warehouse or purchasing department, quality inspectors and supplier representatives are usually responsible for carrying out warehouse receiving inspections.

The main objectives of pre shipment inspection are as follows:

1. Ensure the correct and complete shipment of customer orders.
2. Avoid transport damage, complaints and returns.
3. Trace and document shipped goods.
4. Increase customer satisfaction and customer loyalty.
5. Reduce costs and errors in the warehouse and logistics process.

The outgoing goods inspection requirements of the life sciences industries depend on the type, value and sensitivity of the products to be shipped. In addition, numerous legal requirements and quality standards must be met. Some important requirements are

Seamless documentation

All goods movements from the warehouse to the customer must be fully documented.

Compliance with special regulations

Special packaging and shipping regulations, which can vary according to temperature, sterility, breakage resistance and hazardous goods labeling, among other things, must be complied with.

Inventory optimization for perishable goods

Stock levels must be kept fresh and low, especially for perishable goods.

The outgoing goods inspection is a relevant step in the outgoing goods process that ensures the quality of shipments. In the course of the outgoing goods inspection, the goods are first documented. A delivery bill is also created, which lists the scope of the shipment. If partial shipments are involved, loading lists or packing slips are also required. Customs documents may also be required for foreign shipments. Before the goods finally leave the warehouse, a final visual and weight check is carried out. The packaging is then checked for defects and the labeling of the goods is checked for legibility. If the goods are perishable or temperature-sensitive, the temperature is measured in the transport vehicle.

Typical methods and technologies used for pre shipment inspection are:

• Barcode or RFID scanners to identify and track goods.
• Scales or volume scanners to measure weight or volume and identify possible deviations.
• Cameras and sensors to check the condition or quality of goods and detect damage or defects.
• Software solutions such as Enterprise Resource Planning, which record, process and document the data from various devices.

Ensuring accuracy

When inspecting outgoing goods, it is crucial to correctly identify and check the outgoing goods. If the inspection is negligent, errors and complaints will occur.

Satisfy customers

Purchase orders can only be processed quickly if the outgoing goods process is efficient. This is a basic prerequisite for satisfied customers.

Clear inventory management

Ensuring the availability of required goods can be challenging. Without clear inventory management, bottlenecks can occur.

Successfully introducing technologies

Many companies rely on digital tools for outgoing goods control. However, for these to work properly, they need to be technically sound and include the necessary functions.

Ensure quality

Outgoing goods must be checked accurately in order to reliably pass on the desired quality to customers.

Too few resources

Especially in times of staff shortages, it is challenging to find enough qualified employees to support outgoing goods inspections.

A successfully implemented ERP system helps to meet these challenges effectively and efficiently. To ensure that it can support companies in the long term, it should be flexibly expandable and scalable via modules. Companies from the regulated environment should also ensure that the system meets the strict requirements. The right solution for efficient outgoing goods controls is the industry-specific ERP Yaveon 365.

Take your pre shipment inspection to a new level with Yaveon 365. Ensure that only the best leaves your warehouse and reaches your customers - without any effort! Thanks to seamless lot tracking, automated inspection processes and real-time transparency, you have full control over quality and efficiency.

Yaveon 365 automates your inspections, reliably documents results and gives you the flexibility to customize inspection parameters. This allows you to avoid delays, minimize the risk of recalls and ensure satisfied customers who can rely on your quality.

With Yaveon 365, you get a solution that not only makes your processes more efficient, but also shines in quality audits and certifications. Optimize your pre shipment inspection and secure competitive advantages - so that your quality always comes first.