Fast warehouse connection, valid processes: EDI at Midas Pharma

Midas Pharma, headquartered in Ingelheim, is a specialist when it comes to products, services and expertise covering the entire pharmaceutical value chain. True to the motto "Expertise from a single source", the medium-sized company is a partner for the distribution of active pharmaceutical ingredients and finished medicinal products, among other things. The service portfolio is rounded off by services in the area of brokering licensing transactions, pharmaceutical contract manufacturing and support with regulatory issues and questions relating to quality management. As a virtual company, Midas creates value by offering a broad range of project management expertise and efficiently coordinating and connecting complementary factors - people, knowledge and resources - to support global pharmaceutical projects.

On behalf of a customer, Midas was asked to take over the logistical control, order processing and customer service for various finished pharmaceutical products and was faced with the challenge of connecting an external warehouse to the existing ERP system with an electronic interface in a short space of time:
The project began in December, with the go-ahead planned for the beginning of February.

The contact between Midas and Yaveon began in 2013 when the medium-sized company introduced Yaveon's industry solution. It was a mixture of expertise in the pharmaceutical industry, experience in the validated environment and interpersonal sympathy,
why Midas opted for Yaveon.

When EDI requirements arose in 2019, the ERP team found the right contact person at Yaveon and the connection of the external warehouse could begin immediately.

The logistics provider's initial idea of developing an individual interface was replaced by using Yaveon's EDI standard warehouse connection solution - the requirements could be implemented smoothly with the standard solution. This saves time and effort and provides security. Marc Link, Head of Digital Transformation at Midas, remembers the initial phase: "We got started immediately and drew on Yaveon's experience and advice." In order to coordinate the collaboration between Midas, the logistics provider and Yaveon, the three parties came together and defined the technical and organizational framework parameters.

Unexpected situations are critical in any project. When time bottlenecks became apparent in the project, a way was found together to continue working in a goal-oriented manner: This hurdle was successfully overcome thanks to close and collaborative project management with precise notes and direct communication.

Midas relies on the Yaveon 365 EDI module:

• Full integration of the logistics partner in the standard version without individual programming
• Data exchange in XML format
• Mappings in the EDI solution
• Customer and supplier EDI communication
• Technical status tracking until confirmation by the recipient
• Automated backorder resolution and delivery allocation
• Time savings and reduced complexity
• Book page logic with editing options
• Monitoring tools
• Quick setup thanks to ready-made setup templates

Together, Midas, the logistics provider, and Yaveon introduced the EDI interface, including computer system validation with detailed test scenarios, on schedule—the external warehouse is automatically connected. When an order comes in at Midas, the logistics provider receives a notification. The order is processed, the package is picked and shipped. In addition, Midas now has the option of connecting additional logistics providers if necessary, delivering a larger volume and a broader product range.
A successful project despite a tight timeframe

The tight timeframe was met and Midas received a system that employees enjoy using. Marc Link and his team are satisfied with the Yaveon 365 EDI solution, the consulting services, and the fact that their concerns were always listened to.